Specify shared inbox during PowerShell script

Question

How does one specify a shared email account during a PowerShell script? I'm trying to get metadata from a shared email account using this code (designed for a default email account):

   Set-StrictMode -Version "Latest"
$ErrorActionPreference = "Stop"

function Get-MailFromOutlookFolder
{
    [CmdletBinding()]
    param 
    (
        [Parameter(Mandatory = $true)]
        [Object] $ParentFolder
    )

    $items = @()

    foreach ($folder in $ParentFolder.Folders)
    {
        foreach ($item in ($folder | Select-Object -ExpandProperty "Items"))
        { 
            if ($item.Class -eq 43)
            {
                # process email
                $items += $item | Select-Object -Property "ConversationTopic", "ReceivedTime", @{ "Label" = "Folder"; "Expression" = { $_.Parent.Name } }
            }
        }

        # process (sub)folder items
        $items += Get-MailFromOutlookFolder -ParentFolder $folder
    }

    return $items    
}

$outlook     = New-Object -Com "Outlook.Application"
$mapi        = $outlook.GetNamespace("MAPI")
$mailboxRoot = $mapi.GetDefaultFolder([Microsoft.Office.Interop.Outlook.OlDefaultFolders]::olFolderInbox).Parent
$results = Get-MailFromOutlookFolder -ParentFolder $mailboxRoot
$results | Export-Csv -Path "C:\Temp\email.csv"

I've made four attempts to solve this problem:

1.

$mailboxRoot = $mapi.Folder(1).Parent

(In place of the line $mapi.GetDefaultFolder([Microsoft.Office.Interop.Outlook.OlDefaultFolders]::olFolderInbox).Parent)

Error code: Method invocation failed because [Microsoft.Office.Interop.Outlook.NameSpaceClass] does not contain a method named 'GetFolder'.

Based on the info here.

Set-Location -Path 'C:\Users\<username>\AppData\Local\Microsoft\Outlook\<emailaddressOfSharedAccount>'

Error code: Set-Location : Cannot find path (Path definitely exists).

Based on the info here.

Set FldrIn = FldrInbox.Folders("C:\Users\<userName>\AppData\Local\Microsoft\Outlook\<sharedInboxEmailAddress>.ost")

Error code:Set-Variable : A positional parameter cannot be found that accepts argument 'FldrInbox.Folders'.

Based on the info here.

GetSharedDefaultFolder (Microsoft.Office.Interop.Outlook.Recipient Recipient, Microsoft.Office.Interop.Outlook.OlDefaultFolders FolderType)

Error code: Microsoft.Office.Interop.Outlook.Recipient : The term 'Microsoft.Office.Interop.Outlook.Recipient' is not recognized as the name of a cmdlet, function, script file, or operable program. Check the spelling of the name, or if a path was included, verify that the path is correct and try again.

Update: It seems like I need to update the code here.

What is it you're trying to do exactly? Can you share your script? — alexzelaya
– alexzelaya, Commented Feb 27, 2024 at 17:46
Thanks for helping. I clarified the script above and my goal. — oymonk
– oymonk, Commented Feb 27, 2024 at 17:51

alexzelaya · Accepted Answer · 2024-02-27 18:04:51Z

0

This variable is not being declared:

$mailboxRoot

This should resolve it:

$mailboxRoot = $mapi.GetDefaultFolder([Microsoft.Office.Interop.Outlook.OlDefaultFolders]::olFolderInbox).Parent

answered Feb 27, 2024 at 18:04

alexzelaya

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Comments

oymonk · Accepted Answer · 2024-02-27 18:10:18Z

0

If you want to get a shared inbox, you need to replace the line $mailboxRoot = $mapi.GetDefaultFolder([Microsoft.Office.Interop.Outlook.OlDefaultFolders]::olFolderInbox).Parent with $mapi.Folders.Item(3). Just keeping changing the number in the parenthesis till you hit your desired shared inbox.

Set-StrictMode -Version "Latest"
$ErrorActionPreference = "Stop"

function Get-MailFromOutlookFolder
{
    [CmdletBinding()]
    param 
    (
        [Parameter(Mandatory = $true)]
        [Object] $ParentFolder
    )

    $items = @()

    foreach ($folder in $ParentFolder.Folders)
    {
        foreach ($item in ($folder | Select-Object -ExpandProperty "Items"))
        { 
            if ($item.Class -eq 43)
            {
                # process email
                $items += $item | Select-Object -Property "ConversationTopic", "ReceivedTime", @{ "Label" = "Folder"; "Expression" = { $_.Parent.Name } }
            }
        }

        # process (sub)folder items
        $items += Get-MailFromOutlookFolder -ParentFolder $folder
    }

    return $items    
}




$outlook     = New-Object -Com "Outlook.Application"
$mapi        = $outlook.GetNamespace("MAPI")
$mailboxRoot = $mapi.Folders.Item(3)
$results = Get-MailFromOutlookFolder -ParentFolder $mailboxRoot
$results | Export-Csv -Path "C:\Temp\email.csv"

answered Feb 27, 2024 at 18:10

oymonk

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2 Comments

alexzelaya Over a year ago

If you know the name of the shared mailbox you just need to filter result. The $map.Folders object has a property called "Name". Just do a Where-Object to filter out the rest of the mailboxes.

oymonk Over a year ago

If you put your map.folder/where-object code as an answer, I'll vote it up - it's much smarter than my approach of just randomly putting in numbers ;-)

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